Open Book New York - Office of the State Comptroller

Agency/Authority: Open Book New York allows users to tailor a search to active State agency contracts, State authority contracts or both. The "Agency/Authority" heading permits users to enter the particular agencies or authorities they wish to search.

Amended End Date: The adjusted date a contract ends, after which the contractor may no longer provide the contractual goods or services. This data may not be available for State authority contracts.

Community Projects Fund (Member Initiatives): A contract, commonly referred to as a member initiative, awarded by the legislature funded through the Community Projects Fund. Member initiatives may also be classified as Grant Contracts.

Contract Commitments: Amount set aside from the total amount approved to be used to pay for obligations as goods or services are received.

Contract Description: A brief description of the goods or services being purchased under a contract.

Contract End Date: The date a contract ends, after which the contractor may no longer provide the contractual goods or services. This data may not be available for State authority contracts.

Contract Number: A number assigned by a State agency or authority to a contract to aid in identifying the contract. Contract numbers begin with letter prefixes, which provide a more detailed categorization of the contract.

Contract Type: A general categorization of a contract based on the type of goods, services or program provided under the contract. View Contract Types

Current Contract Amount: The amount to be spent over the life of the contract, including adjustments as a result of amendments to the contract.

Execution Date: The date a contract was signed by a State authority. Under New York State Public Authorities Law, contracts submitted to the Comptroller's Office for filing must be received within 60 days of execution.

Filed SA Eligible - New: This transaction type denotes a new State authority eligible contract that was filed by OSC.

Filed SA Eligible – Amendment: This transaction type denotes a State authority eligible contract amendment that was filed by OSC where the original contract was previously filed or approved by OSC.

Filed SA Eligible – Amendment - No Original: This transaction type denotes a State authority eligible contract amendment that was filed by OSC where the original contract was not required to be filed or approved by OSC.

Filed SA Exempt – Amendment: This transaction type denotes a State authority exempt contract amendment that was filed by OSC where the original contract was previously filed or approved by OSC.

Filed SA Exempt – Amendment - No Original: This transaction type denotes a State authority exempt contract amendment that was filed by OSC where the original contract was not required to be filed or approved by OSC.

Filed SA Exempt – New: This transaction type denotes a new State authority exempt contract that was filed by OSC.

Original Contract Approved/Filed Date: For contracts subject to the Comptroller’s approval, the date the contract was approved by the Comptroller; and for State authority contracts subject to filing requirements, the date the contract was filed with the Office of the State Comptroller.

SA Eligible Contract: A State authority contract with an anticipated contract value exceeding $1 million that is paid partially or totally from moneys appropriated by the State or was awarded noncompetitively.

SA Exempt Contract: A State authority contract that is exempt from the Comptroller's review under New York State Public Authorities Law Section 2879-a(3).

Spending to Date: The amount the State has paid to date to the vendor under the contract. This data is not available for most State authority contracts.

State Authority: A public authority or public benefit corporation created by or existing under any law of the State of New York, other than an interstate or international authority or public benefit corporation, where one or more members serve by virtue of holding a civil office of the state, or where one or more members are appointed by the governor except where all such appointments by the governor occur specifically upon the recommendation of a local government official.

Transaction Approved/Filed Date: The date the transaction was approved by the Comptroller's Office or the date that a State authority contract was filed with the Office of the State Comptroller when the contract is subject to filing requirements.

Transaction Type: A new contract, a contract amendment, or, in the case of State authorities, the filing of a new contract or contract amendment.

Vendor: Any entity, which may be an individual, business, not-for-profit organization, or government agency, that provides goods or services.

Vendor Name: The legal or common name of the vendor that has entered into a contract with the State.