Open Book New York - Office of the State Comptroller

Amended End Date: The adjusted date a contract ends, after which the contractor may no longer provide the contractual goods or services. This data may not be available for State authority contracts.

Centralized Contract: A contract for commodities or services negotiated by the Office of General Services that can be used by State agencies or other users authorized by law.

Community Projects Fund (Member Initiatives): A contract, commonly referred to as a member initiative, awarded by the legislature funded through the Community Projects Fund. Member initiatives may also be classified as Grant Contracts.

Contract Description: A brief description of the goods or services being purchased under a contract.

Contract End Date: The date a contract ends, after which the contractor may no longer provide the contractual goods or services. This data may not be available for State authority contracts.

Contract Number: A number assigned by a State agency or authority to a contract to aid in identifying the contract. Contract numbers begin with letter prefixes, which provide a more detailed categorization of the contract.

Contract Type: A general categorization of a contract based on the type of goods, services or program provided under the contract. View Contract Types

Converted Contract: A converted contract is a contract that was approved before April 1, 2012 and has been transferred to the new Statewide Financial System now in use for all financial information. A converted contract combines information for both the original contract and any amendments to the original contract approved prior to April 1, 2012. Amendments after this date for converted contracts are displayed separately on the Open Book website. Detail about converted contracts prior to April 1, 2012 can be requested by contacting OSC.

Current Contract Amount: The amount to be spent over the life of the contract, including adjustments as a result of amendments to the contract.

Department/Facility: For agencies with decentralized contract administration, the facility, campus, etc. administering the contract. Otherwise, the common name assigned to the Agency.

Execution Date: The date a contract was signed by a State authority. Under New York State Public Authorities Law, contracts submitted to the Comptroller's Office for filing must be received within 60 days of execution.

Filed SA Eligible - New: This transaction type denotes a new State authority eligible contract that was filed by OSC.

Filed SA Eligible – Amendment: This transaction type denotes a State authority eligible contract amendment that was filed by OSC where the original contract was previously filed or approved by OSC.

Filed SA Eligible – Amendment - No Original: This transaction type denotes a State authority eligible contract amendment that was filed by OSC where the original contract was not required to be filed or approved by OSC.

Filed SA Exempt – Amendment: This transaction type denotes a State authority exempt contract amendment that was filed by OSC where the original contract was previously filed or approved by OSC.

Filed SA Exempt – Amendment - No Original: This transaction type denotes a State authority exempt contract amendment that was filed by OSC where the original contract was not required to be filed or approved by OSC.

Filed SA Exempt – New: This transaction type denotes a new State authority exempt contract that was filed by OSC.

Original Contract Approved/Filed Date: For contracts subject to the Comptroller’s approval, the date the contract was approved by the Comptroller; and for State authority contracts subject to filing requirements, the date the contract was filed with the Office of the State Comptroller.

SA Eligible Contract: A State authority contract with an anticipated contract value exceeding $1 million that is paid partially or totally from moneys appropriated by the State or was awarded noncompetitively.

SA Exempt Contract: A State authority contract that is exempt from the Comptroller's review under New York State Public Authorities Law Section 2879-a(3).

Spending to Date: The amount the State has paid to date to the vendor under the contract. This data is not available for Centralized Contracts or for most State authority contracts.

State Agency/Authority: The common name associated with a state agency/authority.

Transaction Approved/Filed Date: The date the transaction was approved by the Comptroller's Office or the date that a State authority contract was filed with the Office of the State Comptroller when the contract is subject to filing requirements.

Transaction Type: A converted contract, a new contract, a contract amendment, or, in the case of State Authorities, the filing of a new contract or contract amendment.

A converted contract is a contract that was approved before April 1, 2012 and has been transferred to the new Statewide Financial System now in use for all financial information. A converted contract combines information for both the original contract and any amendments to the original contract approved prior to April 1, 2012. Amendments after this date for converted contracts are displayed separately on the Open Book website. Detail about converted contracts prior to April 1, 2012 can be requested by contacting OSC.

Vendor: Any entity, which may be an individual, business, not-for-profit organization, or government agency, that provides goods or services.

Vendor Name: The legal or common name of the vendor that has entered into a contract with the State.