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Information Left click on any column heading one time and the column will sort in descending order; left click the column heading again and the column will sort in ascending order.

Clicking on the vendor name will give you all contracts that the vendor currently has with all state agencies.

Clicking on the agency name will further refine your search to give you all records for that search result for that selected agency.

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NYS Agency Spending FAQs Banner

  1. Once I have gotten my search results, can I sort the columns?
  2. Is there a printer-friendly version?
  3. Where can I download Adobe so I can view the printer-friendly version of the results?
  4. How do I export this data?
  5. Is there a difference between a disbursement and an expenditure?
  6. Why is some of the spending information different from what is provided in the State Comptroller's monthly and annual reports to the Legislature on a Cash Basis of Accounting?
  7. Is the information different from what is provided in the New York State Comprehensive Annual Financial Report (CAFR)?
  8. Where can I obtain state spending information categorized by functional spending, such as, Health Care, Education or Public Safety?
  9. Why isn't every spending category listed for the agency I am looking at?
  10. How often is the data updated?
  11. Why isn't the agency I'm looking for on the selection list?
  12. How do I know which agencies are public authorities? Why aren't there other types of disbursements for public authorities, such as salaries and wages?
  13. What is included in the "Miscellaneous State Agencies" agency group?
  14. Why is the agency listing in the Spending database different from the agency listing in the Contracts database?
  15. What does a negative amount in the disbursement column mean?
  16. What is 'Debt Service' and what does this include?
  17. Whom can I contact if I have questions?

1. Once I have gotten my search results, can I sort the columns?
Yes. Left click on the column heading one time and the column will sort ascending; Left click the column heading again and the column will sort descending.
2. Is there a printer-friendly version?
Yes. On the search results page, click the "Printer-Friendly (PDF)" link in the upper right-hand corner of the screen.
3. Where can I download Adobe so I can view the printer-friendly version of the results?
You can download a free version of this software at the following website: http://www.adobe.com/products/acrobat/readstep2.html.
4. How do I export this data?
The Agency Spending search results can be downloaded as an electronic file. On the search results page, click the "Download to an Excel Spreadsheet" link. Depending on your Internet browser configuration, you can choose to open the file or save it to your computer.
5. Is there a difference between a disbursement and an expenditure?
Yes. The information in the database is based on the actual cash that has been paid by the state to various entities (i.e., disbursements). It does not include accrued expenses that have yet to be paid.
6. Why is some of the spending information different from what is provided in the State Comptroller's monthly and annual reports to the Legislature on a Cash Basis of Accounting?
The State Agency Spending Search provides spending information about payments at the time they are made, and does not include any of the accounting adjustments needed to correct agency posting errors or reclassify spending based on accounting rules that are applied after the State closes its books.
7. Is the information different from what is provided in the New York State Comprehensive Annual Financial Report (CAFR)?
Yes. The State Agency Spending Search provides spending information about payments at the time they are made. The CAFR provides spending information on an expenditure basis, reflecting the time a liability is incurred rather than the time a payment was made. In addition, the CAFR is prepared based on generally accepted accounting principles and includes various accounting adjustments required by those standards.
8. Where can I obtain state spending information categorized by functional spending, such as, Health Care, Education, or Public Safety?
Additional spending information categorized by Major Service Function can be obtained from the Summary of Annual State Spending and Receipts Report published on the Comptroller's website at http://www.osc.state.ny.us/finance/index.htm.
9. Why isn't every spending category listed for the agency I am looking at?
Only categories for which there was actual spending will appear in the results.
10. How often is the data updated?
The data is updated on a monthly basis, usually within a week after the month ends. On a quarterly basis this data will be summarized into a quarterly report. The date displayed as 'Date Last Updated' represents the last day of the most recent month/quarter included in this section. The quarters end on the following dates:
  • Quarter 1: June 30th
  • Quarter 2: September 30th
  • Quarter 3: December 31st
  • Quarter 4: March 31st.
11. Why isn't the agency I'm looking for on the selection list?
The Central Accounting System contains information on all State agencies and public authorities that receive appropriations (enacted by the Legislature) to spend. Only those State agencies and public authorities that have spending (have made payments) will appear on the selection list. In rare instances, it is possible that certain agencies and authorities are not specifically provided for in the budget and, therefore, are included in the miscellaneous category.
Try the following:
  • If the Agency you are looking for is a facility or a division, select the main agency (i.e. State University of New York instead of SUNY Stony Brook or SUNY Albany);
  • If you tried the step above and didn't find the agency you were looking for, it is possible that the agency has no spending.
12. How do I know which agencies are public authorities? Why aren't there other types of disbursements for public authorities, such as salaries and wages?
Public authorities usually have the words "authority" or "corporation" in their titles. Not all disbursements for public authorities flow through the State Treasury, and rarely are their operational expenses appropriated by the Legislature. Public authority spending is, therefore, considered 'off budget.' If there are no disbursements in a particular category, then the category will not appear in the search results.
13. What is included in the "Miscellaneous State Agencies" agency group?
This agency group is primarily comprised of state spending that is attributable to the State as a whole and therefore is not allocated to a specific State agency. This includes:
  • General State Charges - costs which are mandated by statute or court decree or by agreements negotiated with employee unions; court judgments and settlements; assessments for local improvements; and taxes on public lands.
  • Aid and Incentives for Municipalities - general purpose state aid to cities, towns and villages.
14. Why is the agency listing in the Spending database different from the agency listing in the Contracts database?
There are several reasons why the listings could differ:
  • The State Agency Spending database only provides information on appropriated spending by agencies and public authorities (corporations). The Comptroller may approve contracts entered into by other entities that are not payable from State funds or do not receive direct State appropriations.
  • State appropriations are provided to a State agency as a whole, which are later allocated to facilities for their use. For example, the Department of Corrections receives appropriation authorizations in total for all of its facilities. Only the total spending for the Department is reported. However, since a facility may have approved contracts with service providers, the individual facility contracts are reported in the Contracts list.
  • Appropriated agencies and public authorities may have approved contracts, but may not have any spending yet. This would cause the Contracts Agency list to have an agency listed that does not appear on the State Spending Agency list.
15. What does a negative amount in the disbursement column mean?
A negative amount could represent a refund of a disbursement or a reclassification (change) in the type of expenditure
16. What is 'Debt Service' and what does this include?
The debt service category includes all payments made by the State for principal and interest on voter-approved debt, as well as payments to public authorities to pay for principal and interest on debt issued by public authorities. Additional and more specific information about debt service payments can be found on Schedule 5 and Schedule 5a of the Comptroller's monthly report to the Legislature, which is accessible at: http://www.osc.state.ny.us/finance/index.htm.
17. Whom can I contact if I have questions?
Contact the Comptroller's Help Desk at: