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NYS Comptroller

THOMAS P. DiNAPOLI

The Academy for New York State's Local Officials

Cash Management: A Tutorial for Local Government and School District Officials
Assess Your Knowledge of Cash Management: Module 1 - Speeding Up the Collection and Deposit of Receipts


1. Are all major departments/activities depositing receipts directly into the chief fiscal officer's (CFO's) bank account, as permitted by statute?

Yes       No

2. For major departments/activities that are not depositing receipts directly into the CFO's bank account, are the receipts being transmitted to the CFO sooner than the time required by law?

Yes       No       Not Applicable

3. Do you prepare an analysis of the CFO's checking account showing the length of time between the receipt of money and its deposit?

Yes       No

4. Do you prepare any type of schedule showing the date of receipt and date of deposit for other departments?

Yes       No

5. If you are preparing a schedule showing the date of receipt and date of depoosit, are receipts being deposited daily or at least within three business days?

Yes       No       Not Applicable

6. Are major revenues, such as aid, collected by means of electronic funds transfer (EFT)?

Yes       No

7. Do you use a lock box for collection of receipts?

Yes       No

8. Do you review billing cycles to ensure that bills are being sent out in a timely manner?

Yes       No

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